Podcast + guest booking
Book podcast guests, end to end.
From a public apply page to a signed release to automated reminders — the whole host-and-guest journey in one place.
For podcasters and interview-show hosts who book guests.
You started the show for the conversations. Not for the calendar tetris, not for the "so sorry, what time was it again?" email at 11pm, and definitely not for the guest who ghosts an hour before you hit record.
But if you book guests, you know the truth: the interview is the easy part. It's everything around it — pinning a time, getting their bio and their off-limits topics, remembering to get a content release signed, and nudging them enough that they actually turn up — that quietly eats your week.
How podcast guest booking software works
They apply
Share your show's "Be a guest" page. Anyone who wants on lands in your pipeline as an application — you approve, shortlist or decline, on your terms.
They book themselves
An invited guest gets a magic link — no account to create. They pick a slot from your real availability, and both of you get a calendar hold. Reschedules just move the hold, they don't pile up.
They prep + sign
In the same portal they hand you their topics, questions and off-limits, acknowledge a quick tech check, and sign your content-release agreement — a typed-name e-signature against a versioned document, timestamped and locked. That's a real gate: the join link is issued after the release is signed.
Nobody ghosts
From there it runs itself. A background sweep sends reminders, confirms both sides, escalates 24 hours out and chases no-shows — so you're not the one sending "still on for today?" texts.
You record + publish
After the record, rate the guest and send their promo kit, then publish the episode to your own site and a valid podcast RSS feed. Publishing auto-notifies your podcast subscribers — once, exactly.
The content release is built in — and that's rare
Most creators either skip the guest release (and regret it) or duct-tape a separate e-sign tool onto the process. Here it's inline and non-negotiable: a versioned agreement, a typed signature, an immutable snapshot with a content hash, IP and timestamp — captured before recording, not chased afterwards.
Anti-ghosting that actually runs on its own
This isn't "we'll send a reminder." It's an automated cadence — reminders, both-sided confirmation, a 24-hour escalation, no-show recovery and auto-close — working in the background so a booked guest becomes a guest who shows up.
It's one part of your whole business
Your guests, your audience, your email list, your analytics and your other engines share one login and one spine. Guest booking isn't a separate app you pay for — it's just there, next to everything else you run.
Why Gbeya
No general creator platform offers real guest booking — only single-purpose point tools do, and even they make you bolt on a separate release form. Gbeya runs the entire host↔guest sequence, e-signature and all, next to the rest of your business.
And it reaches beyond your own show: a two-sided guest marketplace connects hosts and guests across the whole platform — so the right guests can find you, and you can find them, from one portable profile and reputation.
What Podcast + guest booking does
- A public "Be a guest" page for your show — people apply, and each application lands in a pipeline for you to approve, decline or shortlist
- A magic-link guest portal (no account needed) where your guest picks or reschedules their slot, gets a calendar hold on both sides, submits their intake (topics, questions, off-limits) and confirms in one click
- A signed, versioned content-release e-signature captured inline — a real gate before the recording link goes out
- Automated anti-ghosting: reminders, both-sides confirmation, T-24h nudges and no-show recovery run on their own
- Publish to your own site + a valid podcast RSS feed, then auto-notify your podcast subscribers
Straight answers
Questions about podcast guest booking software
How do guests book themselves without creating an account?
An invited guest gets a magic link — no login, no password. They pick a slot from your real availability, and both sides get a calendar hold automatically. If they need to reschedule, the hold just moves; bookings don’t pile up.
Can I get a content release signed before we record?
Yes — and it’s built in, not bolted on. In the same guest portal they sign your content-release agreement: a typed-name e-signature against a versioned document, captured with a timestamp and locked. And it’s a real, server-side gate: the meeting link is withheld from the guest’s browser entirely — never sent in the page at all — until they’ve signed the release and acknowledged a quick tech check.
How does it stop guests from no-showing?
An automated cadence runs on its own in the background: reminders, confirmation from both sides, an escalation 24 hours out, and no-show recovery. You’re not the one sending “still on for today?” messages — the system keeps a booked guest on track to actually show up.
Do I need a separate scheduler and e-sign tool as well?
No. The public “Be a guest” apply page, the self-scheduling, the guest intake (topics, questions, off-limits), the content-release signature, the reminders, and publishing to your site and podcast RSS feed are all one flow — next to the rest of your creator business, on one login.
Can people apply to be a guest on my show?
Yes. Share your show’s public “Be a guest” page and every application lands in a pipeline where you approve, shortlist or decline on your terms — so the right guests reach you without the DM-and-email scramble.
Can I publish the episode and notify my subscribers afterwards?
After you record, you rate the guest, send their promo kit, and publish. Publishing does two distinct things: it pushes the episode to a valid podcast RSS 2.0 feed — so your Apple and Spotify followers get the new episode automatically — and it emails your podcast newsletter segment once per episode, so the subscribers on your list hear about it too.
Built for
Who runs Podcast + guest booking on Gbeya
It’s one part of your whole business on Gbeya
Every engine shares one audience, one analytics spine and one login. 0% platform fee on your sales.